“This is my little public service announcement: If you get invited to something, it's incumbent upon you to RSVP as soon as possible. A quick “no” is better than a long “maybe.” -Reese Witherspoon
RSVP are modern messengers carrying the message of who's coming to the royal ball and who isn't! RSVP holds critical importance not only themselves but also due to the immense stricture they bring to event organization and management.
From the selection of the venue in the UAE to the food choices and accommodation for the event, every aspect of an Emirati corporate event relies heavily on RSVP, which is why it's essential to hire experts in RSVP management to help out at private corporate events.
Opt for experts in corporate events Dubai and allow experts to take hold of RSVP management and allow your guests to see what a professional corporate event looks like! Read on to know what your RSVP should include:
Essentials To Include In An RSVP
It’s not just about writing to the guests to inquire about their attendance. The right RSVP management requires care, time, proper management and organization. Precision is important as it helps ensure that the other arrangements are up to par with the corporate standard of firms. Read on to know the important aspects to be included in RSVP invites.
Basics Of The Event
It’s important to give the guest a basic idea about the event. The basic information should include a general description of the event. Be clear and obvious about the event description so that the guests are clear about the name, date and time of the event.
Name Of Attendees And Their Response
After the basics have been mentioned, the name of all the attendees along with the number and names of their respective guests needs collection. The name can further be used for marketing, gifts, and name tags.
The response of the guests needs to be recorded to so it's important to include “I Accept with Pleasure” or “I decline with regret.” The formality of the tone depends on the event along with the brevity required for the communication. A less formal event for example, a destination event or a holiday allows the hosts to have some fun with the RSVP.
Consider Food For The Event
Include food considerations when sending off RSVP for events. It’s always important to ask guests for their choice of food, regardless of the type of event. The preferences can be used for any type of corporate event that you choose to organize.
In addition, a gathering this information allows organizers to collect estimates required to get a quotation from vendors for food and drinks. Knowing about food preferences is also important as it allows the guests to highlight any allergies or dietary restrictions that may be suffering from which could affect them at the event.
Include Accommodation Preference
Depending on the type of corporate event being planned, some guests may need to be accommodated well before the time of the event. Other guests might not need anywhere to stay. It's important for hosts to know who might need to be accommodated and where to provide them suitable accommodations in the main city of Dubai or elsewhere.
Contact Address And Emergency Contact
When sending out RSVP for a corporate event, the last thing to include is of critical importance. Emergency contact. Regardless of the type of corporate event, you’re organizing, it’s important to know of any emergency contact to reach out to in case the guests can’t be reached. This can also act as a critical contact in the case of an accident.
Take Away
RSVP is an important aspect of corporate events as it tends to govern other aspects such as logistics, food, etc. the critical nature of RSVP management makes it all the more important to be outsourced to experts.
Opt for experts in the organization and management of corporate events Dubai and allow experts to take over the RSVP management. With experiences personnel doing the job for you there’s no way the event can go wrong!
